“Being on par in terms of price and quality only gets you into the game. Service wins the game.”

- Tony Alessandra

BIC Solutions Ltd MOVING BUSINESS FORWARD ...

Need a good reason to choose Sage 200 Evolution?

Here’s ten:


Sage 200 Evolution delivers an entire business management solution

Features

The above features and modules are referred to as the core Sage 200 Evolution system.


Add-on Modules



Features of the Core Sage 200 Evolution Application


System Manager


The System Manager is the control centre for the

entire Sage 200 Evolution application. It is the system’s user interface. Featuring a System Tree for navigation, it also controls the system environment and set up, online help and multi-level password security. Sage 200 Evolution delivers enhanced efficiency, productivity and security to any business.


 System Manager offers the following:


The ability to customise the interface to suit each user’s requirements and to create user defined fields on master and transaction file records.


Features within System Manager:



Advanced Security


Your data is your data! We understand the need for confidentiality within your business. You need to control access to this information. Sage 200 Evolution features multi-level, menu-driven password access control. Sage 200 Evolution also enables you to control who sees what with password protected menus.


System Audit Manager


Eliminate internal fraud and unauthorised transacting within your business with the System Audit Manager. This tool assists you to track and manage database activities for all or selected database tables allowing you to report on detail changes for both transaction and masterfile tables.


Password Complexity and Agent Lockout


Password Complexity enables you to enforce specific password combinations which can be aligned to your business’s IT protocols. The Agent Lockout feature allows you to control users entering their passwords incorrectly by specifying lockout attempts and durations.


Integrated with Microsoft® Office


Seamless integration with MS Office means that you can e-mail any report. You can use several standard formats such as HTML or PDF. You can also export data into Word or Excel, where you can perform your own complex data manipulations. This feature complements Sage’s extensive range of management reports.


The Contact Manager module integrates e-mail management with Microsoft® Outlook.


Report Writer


The Report Writer module allows you to customise standard reports per user as well as stationery layouts per user. It integrates into every module in the Sage 200 Evolution range.


Customers and Suppliers


Sage 200 Evolution gives you instant access to customer and supplier balances, overdue totals and sales/purchases history. Drill down features and reports are available when you need a more detailed analysis of customer/supplier transactions.


Multiple Debtor & Creditor Control Accounts


If you wish to analyse debtors and/or creditors in the General Ledger, you can use more than one General Ledger control account for Customers and Suppliers. This is over and above your normal reporting within the Customers and Suppliers ledgers.


Project Tracking


This module allows you to allocate income or expense transactions to particular projects. You can then filter reports on a project basis and create an income statement per project.


General Ledger


The General Ledger is the heart of the financial function of your company. All processing you do eventually reflects in the General Ledger. The system has no tedious month or year-ends. The system is date driven, allowing you to post transactions to any period at any time. You can block periods that are complete, thereby preventing operators from accessing them in error and stores five years of information.


Segmented General Ledger


If you have a complex and multidimensional General Ledger, you can create General Ledger accountsusing multiple segments up to ten levels.


Cheque Printing and EFTs


You can print cheques from any bank account. The cheque layout is fully customisable to accommodate

requirements from different banks. You utilise user access levels to control who can print cheques.


Unlimited Financial Periods


You can now create unlimited financial accounting periods, allowing you to analyse historical data and make more informed decisions and to forecast more accurately.


Sales & Purchase Order Entry

You can maintain and control outstanding orders, processed orders and back orders. This module integrates fully into Sage 200 Evolution’s Inventory, Customers and Suppliers modules.


This module allows for the following:



Inventory Control


Sage 200 Evolution’s powerful Inventory module gives you unlimited control over your stock. The system provides both summarised management reports as well as detailed operational reports, all customisable per user.


Quick Grid Entries


Work more efficiently within the within grids using the copy and paste feature from Excel in various inventory forms. Make quick changes in Excel and copy them back into Sage 200 Evolution.


Unit of Measure


This feature gives you the ability to specify a buying and selling unit for each inventory item and advises which unit will be used to account for the inventory on hand. Manage your inventory more efficiently by creating multiple barcodes per item, barcodes per unit of measure and pricing per unit of measure


Dimension Items


Dimension Items gives you the ability to stock items using specific dimensions such as m² and m³. You can specify buying and selling dimensions depending on the type of item and it’s perfect for environments where inconsistent measurements are sold based on client requirements.


Inventory Attributes


Define attributes per inventory item for more accurate reporting and maintaining of inventory items. Create an attribute group with attribute types to manage inventory a more granular level.

Goods Received Voucher


This feature allows you to receive and immediately update your stock levels. This is based on a delivery note from your supplier and you do not have to update the supplier account until you receive the actual supplier invoice.


Import Cost Allocations


When you import goods, there are frequently additional costs that do not originate from the supplier. For example, you may be liable for shipping costs and/or import duties. This feature allows you to process these additional costs at the same time as the Goods Received Voucher. The system uses the additional costs to calculate the item costs correctly. Without this, you have to process these costs at another time and then adjust your item costs

Manually.


Three Stage Invoicing


This feature allows you to perform invoicing in stages, by issuing stock first, in cases where customers only wanting a consolidated invoice at month end or invoicing a customer first, before delivery of goods have taken place. The best thing about this feature is that it makes use of a Delivery Accrual account giving you peace of mind that your Cost of Sales account will balance at the end of the day.


You can process Customer Goods Return Vouchers and Credit Notes based on the stage in which the stock was issued.


Extend Sage 200 Evolution’s power by combining the Inventory module with other related add-on modules:



All these add-on modules work together. For example, you can manufacture serialised items into warehouses and track lot numbers.


Inventory Issue


The Inventory Issue feature manages and tracks your internal stock distribution between departments, business units, staff members, jobs & projects.


Main features of the Sage 200 Evolution Inventory Issue Module:


Inventory Optimisation


This new feature will form part of the core modules of Sage 200 Evolution. It allows you to manage your inventory levels by specifying minimum and maximum stock levels, minimum re -order levels and quantities. An automatic purchase order will be generated by the system, taking into account the preferred suppliers linked to the inventory item, lead times and reorder levels determined by your business’ standard operating procedures.


Main features of Sage 200 Evolution Inventory Optimisation:


Tax Processing


A new Tax node has been added to the Sage 200 Evolution software to align the SARS requirements pertaining to VAT submissions in South Africa. This node will host all tax related information pertaining to your business. This node will include the generating of:


Customer Zone


The Customer Zone is aimed at uploading certain data to the cloud which will allow customers selfservice features such as viewing their statements and drilling down to the invoices. Customers will be able to reprint invoices and make secure payments via the Sage Pay** secure payment gateway.


* These modules can be purchased as stand-alone

applications.

** Requires Contact Manager Premium module.


Alert Management


To cater for the move by many businesses to increase staff productivity and become more efficient, the Alert Management module has been designed to streamline key roles within the business. The module allows you to receive notifications based on a set of predefined criteria to allow for better planning and control in your business. Alert Management allows you to send and receive notifications via SMS or email based on predefined criteria. This allows you to keep your employees, customers and suppliers up-to-date with business related information, account balances and inventory status updates.


Also available as a mobile application.


Isn’t it time you evolved

to something sleeker and

simpler to implement?


Annual Renewal

Sage 200 Evolution Accounting and all modules within the Sage 200 Evolution product range are subject to an annual renewal fee. This business model provides customers with a number of important benefits including updates and upgrades and first line telephonic and e-mail support. The compulsory annual renewal is payable on the anniversary date of registration of the Sage 200 Evolution application and will automatically provide you with advanced notification.


* For international versions first line telephonic and e-mail support is available through your local business partners.


The accounting system forms the financial heart of your business which becomes a central repository of key information that you rely on. The concept of a compulsory annual renewal fee is similar to insurance. It gives you peace of mind that you always have the backup service, support and expertise you need. This concept appeals to businesses that consider Sage 200 Evolution a crucial element to the efficient and competitive running of their business.


Sage Peace of Mind


The Sage range of products, from start-up to medium-size - businesses, through to large enterprises, ensures that your business software will sustain and support continued growth.


Powerful and flexible, Sage’s feature-rich applications are suitable for a broad range of industries. Sage is committed to ensuring that you get the very best out of your software. That’s why we continuously invest in improving our comprehensive service and support infrastructure


Sage Evolution 200